Aurora flex Recruit
01329 565064

Privacy Policy (UK GDPR)

Last updated: 07/10/2026

1. Who we are

This website is operated by Sabina Minnis trading as Aurora Flex Recruit, a freelance recruitment consultant based in Southampton, Hampshire UK.

  • Data controller: Sabina Minnis trading as Aurora Flex Recruit
  • Email: sabina@auroraflex.uk
  • Phone (optional): 07855505088

For data protection purposes, we are the “data controller” of the personal data you give us via this website.

2. What personal data we collect

We collect personal data that you voluntarily provide to us, including:

  • Name
  • Email address
  • Phone number
  • Job title / company name (if provided)
  • Any other information you choose to include in your message or form fields

When you visit the site, our hosting/analytics providers may also automatically collect technical data (for example IP address, browser type, pages viewed). This is covered in our Cookies section below.

3. How and why we use your data

We use your personal data for the following purposes:

a) Enquiry request / resource downloads

When you sign up to book our Aurora Clarity Audit

  • We use your name and email to send you the resource and any follow up emails directly related to that resource.
  • Lawful basis: consent (you actively opt in via the form).

b) Email marketing and updates (if you opt in)

If you tick the box to receive emails about our services, insights, and events:

  • We send occasional marketing emails about recruitment services, hiring tips, webinars, and related content.
  • Lawful basis: consent.
  • You can withdraw consent at any time by using the “unsubscribe” link in any email or by contacting us at sabina@auroraflex.uk.

c) Responding to enquiries

If you contact us via the website form or email:

  • We use your details to respond to your query and to provide information about our services.
  • Lawful basis: legitimate interests (to respond to business enquiries) and/or contract (where we are engaging to provide recruitment services).

d) Website analytics and improvement

We use Google Analytics to understand how visitors use our site so we can improve it.

  • This involves technical data such as IP address, pages viewed, and device information.
  • Lawful basis: legitimate interests in improving our website and marketing.

4. Legal bases for processing (UK GDPR)

Under UK GDPR, we must have a lawful basis to process your personal data. We rely on:

  • Consent – for sending the lead magnet and any marketing emails where you have opted in.
  • Legitimate interests – for responding to general enquiries, improving our website, and keeping records of business communications.
  • Contract – where processing is necessary to perform or prepare for a recruitment services contract with you.

Where we rely on legitimate interests, we have considered your rights and ensured our use of your data is proportionate and respects your privacy.

5. Who we share your data with

We do not sell your personal data. We may share your data with the following types of third parties, only as necessary to run our business and provide our services:

  • Email/marketing providers (e.g. Brevo, Zoho, Outlook) to store contact details and send emails.
  • Website hosting and security providers (e.g Lovable) to operate and secure the website.
  • Analytics providers (e.g. Google) to collect website usage data.
  • Professional advisers (e.g. accountant, lawyer) where required for legal or regulatory reasons.

Where possible, we use UK/EU based providers or providers with appropriate safeguards in place for any international transfers.

6. How long we keep your data

We keep personal data only for as long as necessary for the purposes set out above:

  • Subscribers: for as long as you remain subscribed, plus a short retention period after you unsubscribe to manage suppression lists (typically up to 1 year).
  • Marketing contacts: until you unsubscribe or ask us to stop, then we retain minimal data (e.g. email and “do not contact” flag) to respect your wishes.
  • Enquiry data: for a reasonable period to manage the relationship and meet legal/tax requirements (typically up to 2 years).

We regularly review our records and delete or anonymise data that is no longer needed.

7. Your rights under UK GDPR

Under UK data protection law, you have the right to:

  • Ask what personal data we hold about you (subject access request).
  • Request correction of inaccurate or incomplete data.
  • Request deletion of your data in certain circumstances.
  • Object to or restrict certain processing.
  • Request data portability (receive your data in a structured, commonly used format).
  • Withdraw consent at any time where we rely on consent (e.g. for marketing emails).

To exercise any of these rights, email us at Sabina@auroraflex.uk. We will respond within one month, subject to any legal exceptions.

You also have the right to complain to the Information Commissioner’s Office (ICO) if you believe we have mishandled your data: https://ico.org.uk.

8. Cookies and similar technologies

Our website may use cookies and similar technologies:

  • Essential cookies – needed for the site to work (e.g. security, form submissions).
  • Analytics cookies – to understand how visitors use the site (e.g. Google Analytics).
  • Marketing cookies – to show you relevant ads and measure campaign performance.

Where we use non essential cookies, we will ask for your consent via our cookie banner. You can control or disable cookies through your browser settings, though this may affect site functionality.

9. Data security

We take appropriate technical and organisational measures to protect your personal data, including:

  • Using secure connections (HTTPS) on our website.
  • Limiting access to personal data to those who need it.
  • Using reputable providers with their own security controls.
  • Maintaining basic internal policies and training on data protection.

While no system is completely risk free, we work to minimise risks and respond promptly if a data breach occurs.

10. Changes to this privacy policy

We may update this policy from time to time to reflect changes in our practices or legal requirements. The latest version will always be posted on this page with an updated “Last updated” date.

11. Contact us

If you have any questions about this policy or how we use your personal data, please contact us at:

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